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Priority Dates

Summer: May 1
Fall: May 30
Spring: Nov 30

We encourage you to complete your Student Center “TO DO” list by the priority dates. This is when our financial aid offices' high volume period starts.

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How do I drop a class?

Students are responsible for officially withdrawing from classes they do not plan to complete. Students may drop a class through their myMCCKC student center or by visiting with an advisor. If you stop attending a class but remain on the class roster, you may receive an "F" in the class. If you receive financial aid, you may also be required to repay those benefits. Dropping a class after the 100% refund period will result in a grade of "W" on the transcript. During the last 40% of a class, students will receive a grade for their academic progress. Students who stop attending class during this time period could fall below satisfactory academic standards and therefore receive a failing grade.

How will dropping a class affect my financial aid?

Examples of what dropping a class may do:
  • Dropping a class between the start of enrollment and the end of the 100% refund period may result in your Pell being reduced but this will not happen instantly. If you drop during this time period please visit the financial aid office that day.
  • Dropping a class can also affect your Satisfactory Academic Progress, which requires you complete a certain percent of your classes to stay in good standing.
  • If you are an A+ student, dropping a class might make you ineligible for benefits for the next semester.
  • If you are a loan student and dropping a class puts you below half-time enrollment, it might affect your loan disbursement.
  • If you withdraw from your current classes, but are enrolled in a future-dated class in the same term, you must complete an Intent to Attend form to advise the school of your intent to return for the future-dated class. Return the form to the financial aid office. Without confirmation of intent to attend, we must assume you will not return for future classes. You will owe money back to the school and the Department of Education, based on when you stopped attending.
  • If you accidentally drop a class and want to be reinstated, you need to provide a signed document to the office of registration requesting to be reinstated and your financial aid award to be adjusted back. If you subsequently drop the reinstated class, you will owe money back to the school and the Department of Education, based on your initial request to withdraw from the class.
  • If you withdraw from all your classes before 60% of your scheduled classes in the term have passed, you could owe money back to the school and the Department of Education depending on when the drop took place.

Return of Title IV Funds (owing money back)

MCC is required to comply with the U.S. Department of Education’s federal regulations. Return of Title IV is a regulation that applies when a student completely withdraws, drops out, is expelled or otherwise fails to complete the period of enrollment for which he or she was charged.

As a recipient of Title IV aid, it is the students’ responsibility to earn the aid provided for their period of enrollment. The law specifies how the school must determine the amount of financial aid earned at the time of complete withdrawal.  Here are some example scenarios:

#1 John Doe

John enrolled and attended his fall classes. He received Title IV funds which included Pell Grant $1388, Supplemental Grant $300, Subsidized Loan $1584, and an institutional grant $100. John’s institutional charges include tuition of $618, and books $267.86. This is a total of $885.86. On October 25, John withdrew from all his classes. He earned or completed 57.4% of the semester (66 of 115 calendar days). This is what will happen:

  • MCC is required to pay John’s lender $377.38, which is 42.6% of the institutional charges. This is the amount that the Department of Education claims were unearned.
  • John will need to reimburse MCC for the Title IV money that was paid to John’s lender, $377.38.
  • John will have to pay back the balance of the loan, per the promissory note agreement.
  • The Department of Education allows 50% of the grant funds received to be protected in this calculation. This means that John will not have to pay the Department of Education.
  • MCC will notify John’s lender of his last day of attendance.

#2 Jane Doe

Jane started attending classes in the fall. She received Title IV funds through Pell Grant totaling $2082. Jane’s institutional charges include tuition of $1206, and books $496.49. This is a total of $1702.49. On September 4, she completely withdrew from all her classes. She earned or completed 13% of the semester (15 of 115 days). This is what will happen:

  • MCC is required to return $1481.17 of her Pell Grant funds (87% of $1702.49) as these were unearned tuition and fee charges.
  • Jane will owe MCC $1481.17, which is the portion of tuition and fees not paid with Pell.
  • Jane will not owe the Department of Education due to the 50% grant protection.

#3 Sad Sarah

Sarah enrolled and started classes in the fall. Her Title IV aid included Pell Grant $2082, Unsubsidized loan $2376, and Subsidized loan for $1386. Sarah’s institutional charges include tuition of $1078, and books $135.94. This is a total of $1213.94. Sarah’s last date of attendance was September 8. She completed 16.5% of the semester (19 of 115 days). This is what will happen:

  • MCC is required to pay Sarah’s lender $1013.64, which is 83.5% of the institutional charges. This is the amount that is calculated for the Department of Education as unearned.
  • Sarah will need to reimburse MCC for the Title IV money that was paid to her lender, $1013.64, on the unsubsidized loan.
  • Sarah will have to pay back the balance of the loan per the promissory note agreements.
  • Even though some of Sarah’s grant funds were protected, she will still owe the Department of Education $76.74 for grant funds that must be returned.
  • MCC will notify Sarah’s lender of her last day of attendance.
Last Modified: 8/16/16