Emergency Response Plan (ERP)

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EMERGENCY CALL LIST

In Case of Emergency: Dial 911

Contact Info

MCC Police Department
Campus Phone: 1200
Other Phone: 816.604.1200

City Police Department: 911

Fire Department: 911

Ambulance: 911

Environmental Health & Safety
SDS for Emergencies contact
604.1124 or 604.1370

HAZMAT Response: 800.229.5252

 

Severe Weather/Tornado

The MCC police department monitors weather conditions via weather radios and local programming, and will inform MCC employees and students when severe weather watches and warnings have been issued by the National Weather Service.

Definitions:

FEMA Storm Shelter

A facility designed to meet FEMA 361 building standards for the protection of individuals in the event of a severe weather event such as a tornado. This facility has been constructed to withstand winds up to 250 mph. Storm shelter locations are depicted in Storm Shelters and include the following:

  • MCC-Blue River Campus Arts and Sciences Building
  • MCC-Business and Technology Campus Conference Annex
  • MCC-Longview Campus Cultural Arts Center
  • MCC-Maple Woods Campus Center
  • MCC-Penn Valley Education Center (also serves the Administration Center)
  • MCC-Pioneer Campus Facility Services Annex

Secondary Shelter Area

Areas identified within a building, other than the FEMA storm shelters, which offer some level of safety. The areas offering the greatest protection are located on the lowest level in the center of a building with no exterior walls, outside windows or skylights. Small areas such as restrooms, offices and interior classrooms offer some protection. These areas have been identified for use only when time or weather conditions do not allow persons to proceed to the nearest FEMA storm shelter.

Watch

A watch is issued when the risk of a hazardous weather or hydrologic event has increased significantly, but its occurrence, location or timing is still uncertain. It is intended to provide enough lead time so those who need to set their plans in motion can do so (National Oceanic and Atmospheric Administration).

Warning

A warning is issued when a hazardous weather or hydrologic event is occurring, is imminent or has a very high probability of occurring. A warning is used for conditions posing a threat to life or property (NOAA).

Once a tornado watch has been issued, the following actions are to be taken:

  • MCC police department will notify administration, facility services and network user services (NUS) personnel.
  • MCC police department at each FEMA storm shelter location will ensure the shelters are unlocked.
  • The facility services supervisor will ensure that HVAC for the each FEMA storm shelter is activated.
  • NUS personnel will prepare communications devices within each FEMA storm shelter.
  • The public information office will post notifications of the watch using multi-messaging capability (other than the emergency text messaging system).

Once the National Weather Service has issued a tornado warning or other severe weather warning with life-threatening conditions, the following actions will be taken:

MCC Police Department

  • Activate the building emergency notification intercom system for impacted campuses that will state: "Your attention please. Your attention please. A weather emergency is in effect. Please proceed to your designated storm shelter or take cover immediately."
  • Activate the MCC multimedia emergency notification system to include emergency text messages, emails, website postings and Blackboard messages.
  • Respond immediately, assess threats and take appropriate action per established police procedures.

Network User Services Personnel

NUS personnel will be responsible for ensuring to the maximum extent possible the continuity of communication (through television, internet and telephones) in the FEMA shelter areas.

  • The NUS supervisor will ensure that all possible lines of communication are working whenever possible, and will report to the campus president.
  • NUS personnel will remain in the FEMA storm shelter until dismissed by the campus president or until the all-clear is given.

All Personnel and Students

  • Take shelter immediately in a secondary shelter area (see definition above) if it is obvious the tornado poses an immediate threat and time does not permit proceeding to a FEMA storm shelter.
  • Proceed to the nearest FEMA storm shelter if it is obvious there is enough time to do so safely. If in doubt, take shelter immediately in a secondary shelter area and do not go outside.
  • If caught outside with no time to seek shelter, lie face down in the nearest ground depression (such as a ditch or ravine) and cover your head.
  • Exit automobiles and distance yourself from them. Lie down as suggested above.
  • Report the location of any disabled individuals to police, fire personnel, and emergency medical personnel if needed.  

Campus President

  • If time allows, go to the FEMA storm shelter and activate your campus unified command team.
  • Report information obtained from the unified command team to the chancellor.
  • Supervise the orderly occupation of the shelter area.
  • Remain on-scene and assist responding police or fire personnel.

Dean of Instruction

  • If time allows, go to the FEMA storm shelter. Be prepared to assume the president’s role if the president is not present.
  • Contact each division chair and ascertain if there is unaccounted-for faculty or those in need of medical attention.
  • Contact direct reports and ascertain if there are unaccounted-for employees or those in need of medical attention.
  • Report information to campus president or designate and on-scene police commander.
  • Assist campus president with supervision of orderly occupation of shelter area.
  • Remain at the FEMA or shelter areas until dismissed by the campus president or until all-clear is given.

Dean of Students

  • If possible, go to the FEMA storm shelter. Be prepared to assume the president’s role if the president is not present.
  • Coordinate with the dean of instruction to determine needs of students.
  • Contact direct reports and ascertain if there are unaccounted-for employees or those in need of medical attention.
  • Assist campus president with the management of the shelter by maintaining order and answering student questions.
  • Remain at the FEMA storm shelter or shelter areas until dismissed by the campus president or until all-clear is given.

Division Chairs

  • If possible, go to the FEMA storm shelter.
  • Contact each individual classroom instructor and receive reports of missing or unaccounted-for persons, as well as those who need medical attention.
  • Provide the dean of instruction with available information as to classes that were in session, locations of the classrooms, estimates of missing or unaccounted-for persons and those who need medical attention.
  • Assist with the orderly occupation of the shelter by maintaining communication with instructors.
  • Remain at the FEMA storm shelter or shelter areas until dismissed by the dean of instruction, or until all-clear is given.

Classroom Instructors

  • Upon receiving the tornado warning, instruct students to quickly exit the room in an orderly fashion and either move to the nearest FEMA storm shelter if time permits, or seek immediate cover in a secondary shelter area if danger is imminent.
  • To the extent possible, help students who need assistance to move to areas of safety.
  • Report the location of any disabled individuals to police, fire personnel, and emergency medical personnel if needed.
  • If possible, take your class roster and roll for that day with you.
  • When your class has reached the FEMA storm shelter, determine if all students are present and accounted for. If a student(s) is missing or unaccounted for, note the name(s) and immediately notify the department chair with that information.
  • Determine whether any of students require first aid or medical attention, and relay that information to your division chair.
  • Assist with the orderly occupation of the shelter by maintaining accountability of students and answering student questions.
  • Remain with your students until dismissed by your department chair or until the all-clear is given.

All Managers and Supervisors

  • Upon receiving the tornado warning, instruct all staff, students and visitors in your chain-of-command or immediate area of control to proceed to the FEMA storm shelter if time permits, or seek immediate cover in a secondary shelter area if danger is imminent.
  • Lead office staff, students and visitors to the FEMA storm shelter or secondary shelter areas.
  • Determine if any staff, students and visitors require assistance or medical attention.
  • Report the location of any disabled individuals to police, fire personnel, and emergency medical personnel if needed.
  • Report head count, missing persons and injuries and illnesses to the deans or president upon arrival in the FEMA storm shelter.
  • Remain with staff, students and visitors at the FEMA storm shelter or secondary shelter areas until dismissed by the president or until the all-clear signal is given.

Storm Shelter Inventory and Storm Shelter Use Report/Post-Event Checklist will be used by the MCC police department, facilities and NUS personnel to maintain ready status of the FEMA storm shelters.



Last Modified: 12/6/12